Deep Spring Center
Board Meeting Agenda
November 24th at 6:30				   Action items are underlined

Location:  Deep Spring Center

Attendees: Simon Ha, Peg Tappe, Alice Britt.

Not attending:  Barbara Brodsky, Anna Teare, Linda Longo, Curt Fish, Sherry Hansen.

Brief sitting.

Sharing of personal matters.

Agenda
1.	Sangha commentary 
No sangha members present
2.	Office equipment donation
a.	Simon shared a report on the computers that Erica Dutton offered to Deep Spring. At this time Deep Spring is not able to use the computers she has available. 
Simon will send a letter to Erica thanking her for her generous offer.
3.	Treasurer’s report 
a.	Financial status:  review October actual
b.	2009 Budget schedule
c.	2009 Budget needs
Linda will decide what needs to be shared through email before the January meeting.
4.	Fundraising drive
a.	The fundraising mailing was completed after the Sunday sitting last week. Letters were mailed out Monday November 17th. Donations have begun to come into Deep Spring. Alice will prepare a summary report for the Board for the January meeting.
5.	Initiative:  Location
a.	Alice shared that Curt's Letter from the President in the next newsletter (distributed in December) includes a request for volunteers for the site committee.  The status of this and timelines for decisions will be discussed at the January meeting.
6.	Initiative:  Board/Teacher/OM/Sangha communication 
a.	Peg collected a list of past Deep Spring Board members. Ann Barden volunteered to work on this initiative with Peg.
b.	Peg asked the teachers to suggest ways to improve communication. 
i.	They asked that Board minutes be sent to the teachers yahoo group email. They have received the summary of the Board intensive. Peg will send monthly Board minutes.
ii.	It was suggested that Deep Spring hold a “curriculum night” in early September. The teachers would be available to answer any questions about the classes and programs that are scheduled for the fall term. No specific decisions were made.
7.	Initiative:  Deep Spring archives –Simon Ha
a.	Up and running! Alice sees there are some formatting and content issues that need to be improved, and, at this point, the site is not fully functional. Barbara will communicate with Terry on these and other archive matters.
8.	Initiative:  Visioning framework
a.	Anna will present her visioning framework and lead a discussion in the January meeting. 
9.	Newsletter status
a.	The newsletter may be late, but it is expected before or by mid-December. 
10.	Retreat committee report –Peg and Alice
a.	There were 16 students at the October Howell Retreat; net income was $260.33.
b.	The November retreat at Sunnyside had nine students and three teachers.
c.	Upcoming retreats. Dottie Coyne is the contact and manager for the February senior retreat to be held at Sunnyside.
11.	Social committee report 
a.	There is a request for Social Committee members in the December news letter. Both Linda Longo and Bilha Birma-Rivlin are leaving the committee at the end of December. The Board will discuss the need for a Social Committee liaison at the January meeting.
12.	Calendar 
a.	Winter 2009 calendar and promotions done!  Calendar is on the web.
b.	Upcoming events
i.	All income and expenses for the Dec 13th daylong should be submitted to OM promptly and the payment(s) to charity should be made before end of year. Sherry was emailed about this.
ii.	Goals and Accomplishments for Guidestar listing is on yearly schedule for January. Note: accomplishments feed into the annual income tax returns. 

c.	Meet somewhere else to make the center available for classes? 
Peg will have the teacher circle revisit this. The Board will discuss it at the January meeting.
13.	Closed door session- Postponed. Curt and Linda will decide if any of this can be accomplished through emails.
a.	OM priorities
b.	OM goals
c.	Handling OM comp time
14.	On hold:  Board book maintenance
a.	Update all board books, weed out the old stuff

Meeting adjourned at 7:51 p.m.

Upcoming board meetings
January 26th at 6:30
February 23 at 6:30

Respectfully submitted, 
Peg Tappe