Deep Spring Center
Board Meeting Minutes
October 27th at 6:30						   Action items are underlined

Location:  Deep Spring Center

Attendees:  Curt Fish, Sherry Hansen, Linda Longo, Peg Tappe, Anna Teare, Barbara Brodsky, Alice Britt
Not Present: Simon Ha

Agenda
1.	Sangha commentary (none)
2.	Office equipment
a.	Linda confirmed that Erica Dutton is willing to donate office equipment.
b.	Simon to follow up with Erica.
3.	Treasurer’s report (Linda)
a.	Financial status:  Reviewed August and September actuals. Deep Spring Center is doing better than budgeted; net income is slightly in the black due to retreats and classes. Donations are at 85% of 2007 actuals as predicted.
4.	Fundraising drive (Curt & Alice)
a.	Determined to include letter, financial charts in black and white or color (TBD), donation card, return envelope, and bookmark in the fundraising letter. Alice to create black and white financial charts for comparison to color charts. Linda and Sherry to review and approve. 
b.	The fundraising letter was reviewed and approved. Curt to revise letter and send to Alice by the end of October. Alice to format and send back to Curt for approval.
c.	A mailing assembly line was scheduled for Sunday November 16 after the Sunday morning sitting.  
5.	Initiative:  Location (Curt)
a.	Curt included a call for volunteers for the Location Committee in the President’s letter in the upcoming newsletter. Options to be considered are releasing current space (the lease is up in July 2009) and leasing elsewhere.
6.	Initiative:  Board/Teacher/OM/Sangha communication (Peg)
a.	At the next board meeting, Peg will present the scope of what she is planning to do in terms of interviewing past board members to see if they have ideas about how to improve communication. 
b.	Peg will also ask prior board members if they are interested in being on the board for one year, if asked, to offer an historical perspective.
7.	Initiative:  Deep Spring archives (Curt)
a.	Curt showed a demo of the archives. 
b.	The archives will go live on November 7.
c.	Barbara to lead the effort to put together the process to get old documents on the archives. Terry, Simon and Curt to provide technical support.
8.	Initiative:  Visioning framework (All)
a.	Peg distributed color copies of 2005 visioning info.
b.	Anna to email out progress report to board members.
9.	Newsletter status (Alice)
a.	The newsletter is to be delivered in early December.
10.	Retreat committee report (Peg)
a.	The last retreat was attended by 16 people. 
11.	Social committee report (Linda)
a.	Election watch - Nov 4, 8 pm-??
b.	Turkey trek - Nov 30, 4-8 pm
c.	White elephant party – Tentatively scheduled for Dec 13 at 7 pm at Linda Longo’s home.
d.	Drumming circle – will continue through February 8.
e.	Poetry night – no date set yet.
f.	Recruiting – no volunteers for the Social Committee yet. Linda will be off the Social Committee starting in December.
12.	Calendar (All)
a.	Board meeting schedule was confirmed for the first half of 2009:
i.	23-Feb-2009
ii.	23-Mar-2009
iii.	27-Apr-2009
iv.	18-May-2009 
v.	15-Jun-2009 
vi.	27-Jul-2009
13.	Closed door session (All)
14.	On hold:  Board book maintenance
a.	Update all board books, weed out the old stuff

Meeting adjourned at 9:34 pm.

Upcoming board meetings
November 24th at 6:30
January 26th at 6:30

Wireless at Deep Spring:  
Name:  DeepSpringWiFi
Password:  mindful1

Respectfully submitted, 

Anna Teare