Deep Spring Center
Board Meeting 
March 24th at 6:30					   Action items are underlined

Location:  Deep Spring Center

Attendees:  Delyth Balmer, Linda Longo, Curt Fish, Peg Tappe, Susan Klimist, and Barbara Brodsky.
Unable to attend: Simon Ha

Agenda
1.	Sangha commentary: none
2.	Treasurer’s report (Linda)
a.	Draft budget is 95% done; Linda plans to give Alice final numbers by the end of this week. Board will review at next board meeting. In advance of the meeting board members may communicate via email if desired.
b.	The board thanks Alice for all her work in the budget process.
c.	2007 Tax return: Linda will work on it the second week of April and plans to meet with H&R Block this Friday; will take old tax returns and get cost estimates if they were to prepare the tax return, and to verify the return if Linda prepares it.
d.	Financial status: Linda distributed the financial statement and reviewed key points. We are stable and on budget.
e.	Chase resolution form was filled out and signed and will be filed with the bank. This allows us to convert stock gifts into cash. 
3.	What is a Deep Spring Event? (All)
a.	Reviewed updated policy-Alice would like to review the policy and have input on it. Therefore the board will review it again at next meeting taking Alice’s input into consideration. Discussed Barbara’s non-DSC retreats and where they fit into this policy. Board agreed that these retreats are affinity events. Policy will be modified by Barbara/GTAG to reflect this. 
b.	Board agreed Ajhan Thanasanti’s upcoming talk is an “affinity event”. 
4.	DSC Teachers (Peg/Curt)
a.	Calendar coordinator–Curt and Simon attended the teachers meeting.  They were impressed with the need for a calendar coordinator and understood what the teachers were asking for and believe it to be a reasonable request. 
b.	Board is in consensus to proceed with recruiting and hiring a Calendar Coordinator.
c.	Target start time is in June 2008 in preparation for the Fall 2008 Calendar. Proposal is for 6-8 hours per month, compensation to be determined.
d.	The Calendar Coordinator will report to Susan Weir.
e.	For budget purposes we should add anticipated costs into the budget now. 
f.	Recruiting for Calendar Coordinator. GTAG will write and send out email announcement to teachers and senior students. People interested should email GTAG. If no response from that group then Alice will be asked to send it to the wider Sangha. 
5.	Deep Spring archives (Curt)
a.	Simon and Curt met with Terry. Planning to use Drupal as the CMS (Content Management System). Terry has created another strawman site and we are in the process of getting our second web address for managing the document site. 
b.	Curt spoke with Phil, he did not have any volunteers who were ready for more transcripts at that time. A new call for volunteers for the archives will go out in the next newsletter. (Renu may volunteer to read Aaron archives.)
i.	Web site
ii.	Process/procedure documentation (Curt will work on this) Simon will work on the user interface (look and feel) of the site.
6.	Building lease (Curt)
a.	Curt checked on current market prices for leases, and spoke with Sandy regarding past work. Our current lease is reasonable. 
b.	Current lease is up June 2008. The board agreed that Curt will make initial contact with our current landlord and discuss lease options – information gathering only – and will report back at next meeting. 
7.	Newsletter status (Curt) Newsletter proceeding according to plan. 
8.	Retreat committee report (Peg)
a.	Personal retreat was enjoyed by all, the basics retreat a few weekends ago was well attended (approx. 18 students-plus a waiting list for rooms) everyone seemed to enjoy the retreat. Several “younger” participants attended.
9.	Volunteer coordinator: Renu has resigned from her position as Volunteer Coordinator.
10.	Social committee report (Linda)
a.	Bilha and Linda’s terms on the social committee are up. Tom Slank is remaining on the committee.
b.	Linda provided copy for Rory to put in the newsletter to recruit volunteers for the social committee. Flyers also going out. Asking for responses by end of April. 
c.	Showing of “One-The Movie” with Interfaith was a success. Dana was divided 3 ways; each received $200.00 (Interfaith, the producer and DSC).
d.	Alice Brown, a Sangha member at Sunday sitting has said she would like to do a drum circle at DSC after Sunday sitting. The board agreed this should be considered a social committee activity. Linda will talk with Alice further and bring back info to the board.
11.	Board book maintenance (Curt)
a.	Terry is going to put past board meeting minutes and related documents on the document archive.
b.	Individual board books-continue to keep up as you see fit. Minutes, agendas, financial reports will be available electronically.
12.	Organizational goals (Curt)
a.	Needed for online donation resource-Will use goals listed in Newsletter for DSC as 501c3 - Peg would like to add: DSC teachers will offer meditation classes for beginning and continuing meditators. Barbara and Aaron will offer spiritual inquiry programs.
13.	Calendar (Curt)
a.	Next meeting conflicts with the Emerald Isle retreat-Decided to keep on April 28th.
b.	OM out 1-May to 21-May
c.	OM review is due next month. Curt plans to produce a template and distribute it to those who would provide feedback. Board, GTAG, certain teachers.  Curt will compile and review with Alice.
d.	Upcoming events? Annual Sangha meeting---spring. Board members to think about this and discuss further at next meeting.
e.	Future board meeting dates: Mark your calendars for 6:30 p.m. on May 19th, June 30th, and July 28th, 
f.	Nominating committee needs to begin recruiting new board members.

Meeting adjourned at 9:00 p.m.
Next board meeting April 28th, 2008 at 6:30p.m.

Respectfully submitted, 
Delyth Balmer